Our Constitution



Our organization was commissioned under the Office of Student Services which is a department within the Associated Students. Thus, our constitution resides under Chapter 5 of the Associated Students Standing Rules.

Chapter 5. All Campus Transfer Association (ACTA)

§5.1. ACTA is a commission of the Associated Students with the following purpose and principles:

(a) To plan and coordinate all campus events geared toward transfer students, including assistance with but not exclusively Transfer Admit Day, Preview Day, Transfer Orientation, and Welcome Week festivities for transfers

(b) To assist transfer students with the transition to UCSD both socially and academically

(c) To increase and initiate programming for transfer students at UCSD

(d) To increase representation and advocacy for transfer students

(e) To increase awareness among the faculty, staff, and student population at UCSD of the increasing number of transfer students on our campus and the individual and collective needs of these students

(f) To create and maintain a web page and social networking presence to inform transfer students of events both on and off campus geared directly towards their needs and interests

(g) To form outreach, yield, and retention groups to ensure greater numbers of more satisfied incoming transfer students at UCSD

(h) To partner with the administration of The Village at Torrey Pines and the student programming leadership of Villagers In Programing to ensure advocacy and programming efforts also benefit students living in on-campus transfer housing

 

§5.2. Membership

(a) ACTA adheres to an open membership policy for students

(b) Members should agree to the above principles though not necessarily to the individual

platforms of ACTA

(c) New members of ACTA may vote on items upon attendance of their third subsequent

meeting, and maintain voting status by showing up to a majority of meetings.

 

§5.3. Officers

(a) President, hereinafter assumed to refer to the ACTA, rather than ASUCSD President

(1) Shall set the agenda and chair ACTA general body meetings

(2) Shall possess a general knowledge of the duties of each office and provide guidance accordingly

(3) Shall be the official spokesperson of the association

(4) Shall assist the Outreach Officer in the duties of recruitment and retention of ACTA members

(5) Shall facilitate the election and appointment of ACTA officers

(6) Shall act as a liaison to the UCSD Transfer Services Department

(7) Shall remain informed about campus-wide committees that specifically involve or impact transfer students

(8) Shall build and maintain a relationship with the ASUCSD Vice-President of Student Life and foster two-way communication about ACTA’s involvement in transfer student issues

(b) Officer of Records

(1) Shall take the minutes and monitor attendance at general body meetings

(2) Shall maintain official ACTA records and correspondence

(3) Shall create a membership roster with contact information of those actively involved

(4) Shall oversee and compile an events calendar for the association and ensure all event calendars are accurate and up to date with assistance of Outreach Officer

(5) Shall keep a journal of all successful and unsuccessful events for future reference

(6) Shall ensure photographs and videos of transfer students are taken at ACTA events and social gatherings

(7) Shall provide all recorded media to the Public Relations Officer for distribution

(8) Shall organize and maintain a journal of all involved activities and procedures as a reference

(9) Shall fill in for the President in case of absence.

(c) Finance Officer

(1) Shall draft ACTA’s annual budget for the following year by eighth week of spring quarter

(2) Shall facilitate membership reimbursements and advance withdrawals

(3) Shall oversee and initiate any financial operations required for ACTA events, programs, campaigns and efforts

(4) Shall ensure ACTA’s adherence to planned budget guidelines, and keep officers informed of opportunity costs as appropriate

(5) Shall build and maintain a relationship with the ASUCSD Vice-President of Finance and Resources and foster two-way communication about outstanding budgetary issues that require ASUCSD attention

(6) shall be third in command, and fill in as leader when both President and Officer of records are absent

(d) Events Officer

(1) Shall lead planning and execution of campus-wide events, both on- and off-campus

(2) Shall work with the Records Officer to ensure all planned activities are recorded(x) Shall organize events for Orientation and Transfer Admit Day

(3) Shall assist the Records Officer in keeping a journal of all successful and unsuccessful events for future reference

(4) Shall oversee and compile an events calendar for the association and ensure all event calendars are accurate and up to date with assistance of Record Officer

(e) Outreach Officer

(1) Shall assist in planning and execution of campus-wide events, both on- and off-campus

(2) Shall assume the duties of recruitment and retention of ACTA members

(3) Shall identify new outreach, yield, and retention opportunities for ACTA

(4) Shall ensure ACTA’s presence at outreach events sponsored by other departments or student organizations, as appropriate

(5) Shall maintain contacts with Community Colleges and plan local events

(6) Shall assist in organize events for Orientation and Transfer Admit Day

(7) Act as liaison between the 6 college transfer organizations, VIP, and the Committee.

(f) Officer of Campus Life

(1) Shall assist the Events Officer in planning events, both on and off campus

(2) Shall ensure ACTA’s successful participation in the intramural sports community

(3) Shall build and maintain relationships with the UCSD Department of Recreation

(4) Shall keep abreast of on-campus events and Campus Life opportunities for ACTA participation

(g) Public Relations Officer

(1) Shall promote ACTA meetings, events, programs, campaigns and efforts

(2) Shall outreach to both campus-wide and college-specific departments, student organizations and community groups to foster increased communication and collaboration

(3) Shall oversee and facilitate communication through the internal and external ACTA listservs

(4) Shall oversee and administer ACTA’s presence online and through social media

(5) Shall oversee and administer the ACTA website, and coordinate with the Associated Students Webmaster on development and updates as needed

(h) College Representatives

(1) Shall be a representative from each of the college transfer organizations

(2) In the event that a college does not have an active transfer organization, shall coordinate with college council transfer representation

(3) Shall work to establish or bolster transfer organization membership at each college

(4) Shall ensure that the transfer-related events calendar for each college or transfer organization is accurately and regularly updated

(i) VIP Representative

(1) Shall be a representative from Villagers Initiating Progress

(2) Shall build and maintain relationships between ACTA and VIP

(3) Shall keep the ACTA board updated on VIP activities and issues that face the Village at Torrey Pines student population

(4) Shall ensure that the transfer-related events calendar for Villagers Initiating Progress is accurately and regularly updated

(j)  ASUCSD Council Representative

(1) Shall attend all meetings of the ASUCSD Council

(2) Shall provide the rest of the ACTA board with a review of ASUCSD Council meetings

(k) ACCB President (ex-officio)

(1) Shall keep the ACTA board updated on ACCB activities and issues that face the commuter student population

(l) Transfer Senator (ex-officio)

(1) Shall keep the ACTA board updated on the highest levels of campus development and issues that face the entire transfer student population, and offer support and resources as necessary and appropriate

 

§5.4. Elections

(a) Elections for the office of ACTA President, Officer of Records, and Officer of Finance shall take place by week five of spring quarter each year

(b) All other officer positions, excluding college representatives, shall be elected by week 3 of the fall quarter

(c) College representatives shall be appointed by their respective college transfer organization, or in the event that a college does not have an active transfer organization, their college council

(d) Members eligible to vote shall elect officers by a simple majority vote during any meeting in which 60% of voting members are present

(e) Elections shall be held by secret ballot, to be counted publicly during the election meeting by the President or Officer of Records.

(f) Elected members shall take office upon notification of the ASUCSD Clerk of the election

results

(g) In the event that ACTA has a membership of less than three members for three consecutive meetings, ACTA should be assumed to be in a rebuilding phase

(h) During a rebuilding phase, the elections process shall be replaced by an appointment process wherein the ACTA President may appoint interested individuals to any position until three officer positions have been filled, at which point elections shall recommence

(i) If all available positions have not been filled by week three of the following fall quarter, the President may appoint members to the remaining unfilled positions

 

§5.5. Removal of Officers

(a) Should any officer of the association fail to fulfill their duties or willfully violate any

rules of the ASUCSD, any voting member of the association can call for a vote to remove

the officer

(b) The vote will occur at the following meeting; removal will require two-thirds vote of all

members present and will be administered by paper ballot

(c) Both the individual who filed the complaint as well as the officer whom the complaint

was filed against will be given the opportunity to speak before the vote takes place

(d) In the event of the removal of an officer, the ACTA membership shall hold new elections

following the procedures set forth in this Chapter